3.1 NETWORK
MAINTENANCE TASKS
Penyelenggaraan perkakasan - ujian dan pembersihan perkakasan komputer dan
server
Penyelenggaraan sistem maklumat - pengemaskinian fail induk, seperti membuat
kemaskini maklumat di dalam fail
Penyelenggaraan Perisian - pengemaskinian program aplikasi untuk memenuhi
perubahan keperluan maklumat, seperti menambah fungsi-fungsi baru. Ia juga
termasuk menetapkan pepijat dan menyesuaikan perisian untuk peranti perkakasan
baru.
Penyelenggaraan Rangkaian - menjaga keseluruhan rangkaian (menjangkakan,
mencegah dan menyelesaikan masalah, penyelesaian masalah, ujian kabel) pada
rangkaian setiap syarikat
Penyelenggaraan Keselamatan - memastikan bahawa sistem kekal selamat
sepanjang masa. Perkhidmatan penyelenggaraan keselamatan mungkin termasuk back up, memeriksa kebenaran dan
pemilikan dalam fail kritikal dan direktori, memeriksa keselamatan, memantau
log sistem dan lain-lain
Penyelenggaraan telefon - perkhidmatan penyelenggaraan telefon adalah sama
dengan proses rangkaian data pengasingan kesalahan dan pembetulan. Sebaliknya,
IP telefon penyelenggaraan adalah lebih mudah daripada dengan telefon
tradisional ditubuhkan dan boleh dilakukan dari jauh dalam kebanyakan kes.
Terdapat
satu lagi klasifikasi jenis penyelenggaraan yang dibuat.
Penyelenggaraan Pencegahan - menjalankan penyelenggaraan proaktif untuk mengelakkan
masalah sistem berlaku. Tujuannya adalah untuk mengurangkan kerosakan dan susut
nilai yang berlebihan.
Penyelenggaraan ramalan - berusaha untuk mengesan bermulanya kemusnahan
sistem dan menangani masalah kerana ia dikenal pasti. Penyelenggaraan ramalan
berlainan dengan penyelenggaraan pencegahan dengan mendasarkan keperluan
penyelenggaraan pada keadaan sebenar sistem, bukan pada beberapa jadual yang
telah ditetapkan.
Penyelenggaraan Reaktif - Tiada tindakan yang diambil untuk memastikan
sistem tersebut, sama ada untuk mencegah kegagalan atau untuk memastikan bahawa
kehidupan yang dirancang peralatan yang dicapai.
Reliability Centered
Maintenance (RCM) - satu proses untuk memastikan bahawa pengguna gunakan untuk mencapai
peningkatan dalam bidang seperti penubuhan tahap yang selamat minimum
penyelenggaraan, perubahan kepada prosedur operasi dan strategi dan penubuhan
penyelenggaraan modal dan pelan.
Melaksanakan konfigurasi
rangkaian komputer
Apabila menambah peranti
rangkaian yang kecil, pemasang sering boleh menggunakan dalam konfigurasi oleh vendor. Secara amnya, boleh digunakan untuk perisian yang dipasang dalam rangkaian kecil. Sebagai pengguna menjadi lebih canggih dan rangkaian yang lebih kompleks, konfigurasi mestilah disesuaikan
untuk menampung kesambungan di antara operasi rangkaian.Dimana peranti dan perisian bekerja bersama-sama dengan baik, konfigurasi rangkaian sumber tidak
memerlukan pengubahsuaian. Walau
bagaimanapun, keperluan pengurus rangkaian untuk terus memantau keadaan rangkaian untuk memastikan bahawa rangkaian beroperasi
seperti yang dikehendaki. Apabila
diperlukan, pengurus rangkaian boleh
membuat perubahan dalam konfigurasi
logik dan fizikal untuk lebih berkesan. Konfigurasi rangkaian operation.Modifying. Konfigurasi peranti perlu
pengubahsuaian untuk sebab-sebab berikut:
• Perubahan Rangkaian
• Ketersediaan
PENTEST dijalankan
Rangkaian Ujian Penembusan
Ujian Rangkaian terhadap sistem maklumat anda untuk mengenal pasti kelemahan dan risiko yang boleh memberi kesan kerahsiaan, integriti atau ketersediaan data komputer. Keselamatan melaksanakan ujian penembusan secara aktif cuba untuk sistem atau mendapatkan akses kepada data sensitif dengan kawalan keselamatan. Membolehkan penguji bertindak balas terhadap perubahan keadaan dalam keadaan baik.
Sistem komputer atau rangkaian
oleh simulasi serangan oleh penggodam. Melaksanakan
ujian penembusan membolehkan
untuk mematuhi piawaian industri seperti PCI-DSS, dan untuk mengenal pasti dan mengatasinya kelemahan keselamatan berisiko tinggi sebelum ia dieksploitasi oleh penyerang data dengan rangkaian.
3.2 COMPUTER
NETWORK MAINTENANCE AND MANAGEMENT
Terdapat lima elemen utama dengan penyenggaraan dan pengurusan sesuatu
rangkaian termasuk:
• Kerosakan pengurusan
• Pengurusan konfigurasi
• Pengurusan prestasi
• Pengurusan keselamatan
• Pengurusan perakaunan
rangkaian termasuk:
• Kerosakan pengurusan
• Pengurusan konfigurasi
• Pengurusan prestasi
• Pengurusan keselamatan
• Pengurusan perakaunan
KEROSAKAN PENGURUSAN
When networks run mission-critical applications, quick
resolution of problems is imperative. When a factory that has an automated manufacturing
process “goes down” it can impact other areas of the company. Orders might not
be filled, payroll might be late, new products may not get to the market ahead
of the competition, and so on. If a hospital network goes down, the downtime can
mean failure of a life-saving operation.
Resolving network problems, or faults, is the job of the
network manager. Fault management involves several steps. The network
administrator must:
· Identify the problem
· Find ways to isolate the cause
· Correct the problem
· Prevent it from occurring again
The focus of fault management is on the network devices
and the physical and virtual connections that operate at the three lower layers
of the OSI reference model.
IDENTIFY
THE PROBLEM
Pelbagai masalah
rangkaian daripada rangkaian yang
mengalami masalah di bawah satu
peranti, seperti pencetak. masalah boleh termasuk
yang berikut:
Perkakasan error :
Perkakasan error :
Behenti bekerja
Tidak akan bermula
Telah perlahan
Menghasilkan error terputus-putus
Error Perisian:
Quits unexpectedly
Tidak dimuat kan dalam perisian
Tidak bekerja dalam dokumentasi
Tidak bekerja dengan aplikasi lain
Menghasilkan error yang tidak dijangka
Kesilapan penghantaran Data:
Sambungan kegagalan
Pertembungan antara satu sama lain
Kesesakan
PENGURUSAN KONFIGURASI
When adding a device to a small network, the installer
can often use the default values configured by the vendor. Generally, default
settings can also be used for software installed in small networks. As the
users become more sophisticated and networks more complex, configurations must
be customized in order to accommodate connectivity and interoperability and issues.
When devices and software work together well,
configurations of network resources require no modification. However, the
network manager needs to continuously monitor the state of the network to
ascertain that the network is operating as desired. When needed, the network
manager can make changes in logical and physical configurations for more
effective network operation.
Modifying Configurations
The configuration of devices may need modification for
the following reasons:
Network changes
Availability
Changes in the network may suddenly cause problems,
making some vital aspect of the network malfunction. For example, a network
with an unregistered IP address may now want to connect to the internetwork. Unless
already configured, all IP addresses for devices on a network must be unique.
The following graphic illustrates an address conflict that has occurred after a
network has connected to an internetwork.
PENGURUSAN
PRESTASI
Performance management is a continuous monitoring and
tuning process designed to:
· Measure system performance
· Determine if performance is satisfactory
· Adjust measurement criteria
· Plan for future needs
Establishing a Benchmark
Performance management starts with establishing a
benchmark, or baseline, to determine the current network performance. For
example, to collect baseline data, and keep track of data traffic and overall
network use:
Record any physical changes made to the network on the
configuration map previously prepared (discussed under configuration
management)
Determine the baseline (normal, operational) performance
of the network: track daily use, variation over time, and occurrence of different
types of low-level errors
Keep a record of actual network use, which is the number
of bits transmitted over the network
Examine transmission errors, such as frames that are too
long, collisions, and runt frames (frames shorter than the minimum allowable)
Record the types of protocols used on the network
Eliminate bottlenecks to improve resource availability
Once a baseline is established, monitor the network for
deviations.
Performance Measurements
The OSI management standard defines the following types
of performance measurements:
Workload
Throughput
Resource waiting time
Response time
Propagation delay
Any quality of service (QoS) change
PENGURUSAN
KESELAMATAN
The security measures required by a network depend upon:
· Sensitivity of the information
· Levels of access that are needed
A basic security measure is password assignment.
Passwords limit access to network resources as follows:
· Users have passwords so that only authorized users can
log on to the network.
· Passwords can also be assigned to software, hardware
devices, and to directories on the network.
PENGURUSAN
PERAKAUNAN
In small systems, the network manager may want to monitor
the use of network disk storage space or network activity. Statistics about
network use provides valuable data for performance, configuration, and fault management.
In addition, the data can be used for tracking access time and billing for
access time.
Accounting specifications have not been completed by OSI.
Rules under consideration include the use of accounting meters, which are
triggers for updating data and for reporting usage.
3.3 COMPUTER NETWORK MAINTENANCE PROCEDURE
Networks are
used to transmit information and electricity through cables. When installing
these networks, at most care must be applied to protect the network installers
from injury. Procedures must also be followed to ensure that those around the
network cables do not become the victims of electrical fires or other hazards.
1. Duct
Systems
Networks are
sometimes installed in duct systems. There is a concern that the network cables
might become damaged during construction, so the ducts must be built away from
planned future road construction and utilities, according to the International
Telecommunication Union. The manholes placed in the roads must be kept away
from intersections so that the network installation and repair workers are not
at risk of being hit by a vehicle.
2. Optical
Lasers
Networks that
use optical lasers uses invisible radiation that is emitted by these lasers.
Before installing the laser, the laser operation manual and safety guide must
be read, according to Net Ap. No one should stare inside the optical ports from
where the lasers emit their light or else blindness could result. When working
with the laser, safety goggles must always be worn.
3. Falling
Many networks
are run along utility poles, which are wooden poles that have network cables
raised high above the ground. When installing these cables, falling can be disastrous
given the height of the utility poles. Therefore, network installers should
wear safety harnesses to ensure that they do not fall.
4. De-Energize
Some networks
have cables that are electrically charged. These cables must be de-energized
and tests should be used to ensure that the cables do not have any remaining
electricity in them. The tools that are used for repairing the cables are
insulated so that electricity does not travel through them and into the hands
of the line repairer.
5. Cable Safety
Standards
Network cables
must have certain characteristics to be legally used for networks. The cables
must not produce flames that can ignite anything. They must not have halogen.
They must not produce acidic fumes. They must be resistant to ionizing
radiation. Cables must be coded so that those working with the cables can
identify what they are.
6. Cable
Inspection
Networks must
only be installed by licensed professionals. Building inspectors must check the
network cables to ensure that they are installed properly and that they will
not create a fire hazard. These building inspections are especially important
when the property containing the network cables is sold.
3.4 NETWORK
SUPPORT SERVICE
LEVEL
OF SUPPORT SERVICE
§ Level 0 support – Automated or self-service
solutions that users can access themselves without the aid of the Help Desk.
These include automated password resets, Web sites for requesting ITIL support,
and knowledge base lookup. Level 0 support is performed without the aid of a
Help Desk technician.
§ Level 1 support – Filters Help Desk calls and
provides basic support and troubleshooting, such as password resets, printer
configurations, break/fix instructions, ticket routing and escalation to
Level 2 and Level 3 support. May also escalate to IT applications support or
call for outside vendor maintenance (Level 4), as needed. A Level 1 tech
gathers and analyzes information about the user’s issue and determines the best
way to resolve their problem. Level 1 may also provide support for identified
Level 2 and Level 3 issues where configuration solutions have already been
documented.
§ Level 2 support – In my world, this is generally
reserved for desktop, laptop, and other user device support but it
may also share work with Level 3. Level 2 generally handles break/fix,
configuration issues, troubleshooting, software installations, hardware repair
(including in-house repair or coordinating depot services). They handle
escalated issues that Level 1 support is not equipped to handle. Level 2 will sometimes
escalate to Level 3, depending on the issue and the way the Help Desk operates.
Depending on the Help Desk organization, a level 2 tech may either 1) be
limited to only solving known issues and escalate new issues to level 3; or 2)
be authorized to research and implement fixes for new issues and only escalate
to Level 3, if it is out of their skill set or ability to solve.
§ Level 3 support – Troubleshooting, configuration,
database administration, and repair for server, network, infrastructure, Data
Center, email, file shares, and other infrastructure issues. Besides
always having the ability to deploy solutions to new problems, a Level 3 tech
usually has the most expertise in a company and is the go-to person for solving
difficult issues.
§ Level 4 support – Not a commonly used term. Level 4
refers to those people outside your organization that you can escalate issues
to. This usually involve hardware and software vendors, such as vendor software
support, printer and copier maintenance, heavy equipment maintenance, depot
maintenance, etc. Level 4 support is contracted by an organization for specific
services, but they are not part of the organization.
USER’S FEEDBACKS AND COMPLAINTS HANDLING
An effective
complaint handling system provides three key benefits to an organization:
• It resolves
issues raised by a person who is dissatisfied in a timely and cost-effective
way;
• It provides
information that can lead to improvements in service delivery; and
• Where
complaints are handled properly, a good system can improve the reputation of an
organization and strengthen public confidence in an organization’s
administrative processes.
Effective
complaint handling systems
STEP 1 –
ENABLING COMPLAINTS
• Arrangements
for enabling people to make complaints are customer focused, visible,
accessible and valued and supported by management.
STEP 2 –
RESPONDING TO COMPLAINTS
• Complaints
are responded to promptly and handled objectively, fairly and confidentially.
Remedies are provided where complaints are upheld and there is a system for
review.
STEP 3 –
ACCOUNTABILITY AND LEARNING
• There are
clear accountabilities for complaint handling and complaints are used to
stimulate organizational improvements.
The principles of effective complaint handling
1. Customer focus
– the organization is committed to effective complaint handling and values
feedback through complaints.
2. Visibility –
information about how and where to complain is well publicized to customers,
staff and other interested parties.
3. Accessibility –
the process for making a complaint and investigating it is easy for
complainants to access and understand.
4. Responsiveness
– complaints are acknowledged promptly, addressed according to urgency, and the
complainant is kept informed throughout the process.
5. Objectivity
and fairness – complaints are dealt with in an equitable, objective and
unbiased manner. This will help ensure that the complaint handling process is
fair and reasonable. Unreasonable complainants are not allowed to become a
burden.
6. Confidentiality
– personal information related to complaints is kept confidential.
7. Remedy – if a
complaint is upheld, the organization provides a remedy.
8. Review – there
are opportunities for internal and external review and/or appeal about the
organization’s response to the complaint, and complainants are informed about
these avenues.
9. Accountability
– accountabilities for complaint handling are clearly established, and
complaints and responses to them are monitored and reported to management and
other stakeholders.
10. Continuous
Improvement – complaints are a source of improvement for organizations.
3.5 MAINTENANCE COSTING
Untuk mengurangkan kos
penyelenggaraan perkakasan dengan perkhidmatan itu sendiri . Ia boleh membantu
memanjangkan hayat sistem perkakasan yang lebih tua dan mengurangkan keperluan
untuk naik taraf mahal.
i. Audit Perkakasan Anda
Satu cara untuk mengurangkan kos adalah untuk melakukan audit mendalam perkakasan anda. Perkakasan yang digunakan. Kadang-kadang sekeping perkakasan dihentikan masih akan dilindungi dalam kontrak perkhidmatan anda, walaupun anda tidak lagi menggunakannya. Menanggalkan keping perkakasan dari kontrak penyelenggaraan untuk mengurangkan kos. Perkakasan perlu membuat penyelenggaraan dalam setiap tahun supaya perkakasan yang digunakan dalam keadaan baik.
i. Audit Perkakasan Anda
Satu cara untuk mengurangkan kos adalah untuk melakukan audit mendalam perkakasan anda. Perkakasan yang digunakan. Kadang-kadang sekeping perkakasan dihentikan masih akan dilindungi dalam kontrak perkhidmatan anda, walaupun anda tidak lagi menggunakannya. Menanggalkan keping perkakasan dari kontrak penyelenggaraan untuk mengurangkan kos. Perkakasan perlu membuat penyelenggaraan dalam setiap tahun supaya perkakasan yang digunakan dalam keadaan baik.
ii. Perkakasan Keperluan
Penyelenggaraan?
Pembahagian perkakasan dalam dua kategori: keutamaan yang tinggi dan normal. Apa-apa peralatan dalam senarai keutamaan yang tinggi perlu mendapatkan liputan perkhidmatan yang terbaik . Perkakasan juga perlu diutamaakan penyelengaraan bagi memastikan perkakasan pada komputer boleh dugunnakan dengan lama.
Alat ganti
Terdapat beberapa barangan perkakasan kecil yang perlu untuk penyelengaraan. Monitor, pemacu cakera dan alat-alat kecil yang lain adalah sangat mudah digunakan . Perkhidmatan hanya untuk beberapa - selagi anda mempunyai ganti. Plus, alat ganti dalam kerja-kerja penyimpanan sandaran yang mencukupi terhadap kegagalan peranti, yang perlu di selengarakan dalam rangkaian
Terdapat beberapa barangan perkakasan kecil yang perlu untuk penyelengaraan. Monitor, pemacu cakera dan alat-alat kecil yang lain adalah sangat mudah digunakan . Perkhidmatan hanya untuk beberapa - selagi anda mempunyai ganti. Plus, alat ganti dalam kerja-kerja penyimpanan sandaran yang mencukupi terhadap kegagalan peranti, yang perlu di selengarakan dalam rangkaian
3.6 SERVICE QUALITY IMPROVEMENT ANALYSIS
Perkara utama keselamatan maklumat adalah seperti berikut:
(a) Kerahsiaan
- Maklumat tidak boleh didedahkan sewenang-wenangnya atau dibiarkan
diakses tanpa kebenaran;
(b) Integriti
- Data dan maklumat hendaklah tepat, lengkap dan kemas kini. Ia hanya
boleh diubah dengan cara yang dibenarkan;
(c Kesahihan
- Data dan maklumat hendaklah dijamin kesahihannya;
dan
(d) Ketersediaan
- Data dan maklumat hendaklah boleh diakses pada bila-bila masa
SENARAI SEMAK PERKHIDMATAN PENYELENGGARAAN
RANGKAIAN
BIL
|
PENYELENGGARAAN KOMPUTER
|
STATUS PENYELENGGARAAN
|
CATATAN
|
1.
|
Rangkaian pada kawasan LAN
mengalami masalah untuk penghantaran data.
|
Telah di gantikan dengan
kabel yang lain.
|
|
2.
|
Perkakasan rangkaian
mengalami gangguan perkhidmatan
|
Memperbaiki rangkaian yang
mengalami masalah
|
|
3.
|
Perkakasan pada port
mengalami masalah serta lampu pada port switch tidak bernyala
|
Perlu mengantikan kabel
terbut pada port lain dan membuat pemeriksaan pada port yang rosak bagi
mengetahui masalah tersebut
|
|
4.
|
Perkakasan komputer
mengalami masalah
|
Periksa perkakasan dan
membaiki komputer tersebut
|
|
3.7 MANAGERIAL SKILL
DEFINITION
The ability to make
business decisions and lead subordinates within a company. Three most common
skills include:
1) Human skills - the
ability to interact and motivate;
2) Technical skills - the
knowledge and proficiency in the trade; and
3) Conceptual skills - the
ability to understand concepts, develop ideas and implement strategies.
Competencies include communication ability, response behavior and negotiation
tactics.
DELEGATION
Delegation
is one of the most important management skills. These logical rules and
techniques will help you to delegate well (and will help you to help your
manager when you are being delegated a task or new responsibility - delegation
is a two-way process!). Good delegation saves you time, develops you people,
grooms a successor, and motivates. Poor delegation will cause you frustration,
demotivates and confuses the other person, and fails to achieve the task or
purpose itself. So it's a management skill that's worth improving. Here are the
simple steps to follow if you want to get delegation right, with different
levels of delegation freedom that you can offer.
A simple delegation rule is the SMART
acronym, or better still, SMARTER. It's a quick checklist for proper
delegation. Delegated tasks must be:
Specific
Measurable
Agreed
Realistic
Time bound
Ethical
Recorded
MONITORING
Managers
have to monitor the
activities of their team and
the external forces. Without that monitoring, you won't know whether your plan
is working or if it needs to be adjusted. Then, managers must control those
elements that they can control to keep everyone moving
toward the goal.
In
the control task, you monitor the work being done, you compare the actual
progress to the plan and you verify that the organization is working as you
designed it.
SUPERVISION
Successful
supervisors know what is going on in their organization. They have knowledge
about objectives and plans, their product, organizational hierarchy etc. It is
necessary for them to store all this information otherwise they will not know
where to look for information about all these matters.
They
also possess technical knowledge such as production technology, basic
principles of management like planning, organizing, directing, motivating and
controlling.
Personal
Qualities
- Emotional balance: The supervisor works in situations which involve authority, leadership, meeting targets and deadlines, conflicts etc. The successful supervisor has to be able to maintain emotional balance and self-control so that they may face various situations confidently and successfully.
- Being proactive: The supervisors have some objectives to achieve. They cannot plan everything in advance. Several times they have to respond to the needs of the situation which has arisen suddenly. The supervisor must also be able to have qualities such as being committed, having a missionary zeal, taking responsibility instead of passing the blame to others.
- Creativity: It means that the supervisor must have the ability to come up with new responses to situations. They must have new ideas and also be able to recognize a good idea when it comes from another source.
- Mental agility: The supervisor must have the ability to grasp problems quickly, to think of several things at the same time, and assess the whole situation quickly. In the busy modern world of business this quality is necessary for success.
- Learning habits: Effective supervisors are independent as learners. They take responsibility for the rightness of what is learned, and are not dependent on others.
- Self-knowledge: Whatever the supervisor does is affected by their own view of their job and role, objectives, strengths and weaknesses etc. So they must be aware of these attributes. Hence the supervisor must develop skills of looking at himself critically.
COORDINATING
Co-ordination
is the unification, integration, synchronization of the efforts of group
members so as to provide unity of action in the pursuit of common goals. It is
a hidden force which binds all the other functions of management. According to Mooney and Reelay,
“Co-ordination is orderly arrangement of group efforts to provide unity of
action in the pursuit of common goals”. According to Charles Worth, “Co-ordination
is the integration of several parts into an orderly hole to achieve the purpose
of understanding”.
Management
seeks to achieve co-ordination through its basic functions of planning,
organizing, staffing, directing and controlling. That is why, co-ordination is
not a separate function of management because achieving of harmony between
individuals efforts towards achievement of group goals is a key to success of
management. Co-ordination is the essence of management and is implicit and
inherent in all functions of management.
COORDINATION
VS COOPERATION
Co-ordination
is an orderly arrangement of efforts to provide unity of action in the
fulfillment of common objective whereas co-operation denotes collective efforts
of persons working in an enterprise voluntarily for the achievement of a
particular purpose. It is the willingness of individuals to help each other.
Co-ordination
is an effort to integrate effectively energies of different groups whereas
co-operation is sort to achieve general objectives of business.
Differences between Co-ordination and Co-operation
BASIS
|
CO-ORDINATION
|
CO-OPERATION
|
Meaning
|
It is an orderly arrangement of group
efforts in pursuit of common goals.
|
It means mutual help willingly.
|
Scope
|
It is broader than co-operation which
includes as well because it harmonizes the group efforts.
|
It is termed as a part of co-ordination.
|
Process
|
The function of co-ordination is
performed by top management.
|
The functions of co-operation are
prepared by persons at any level.
|
Requirements
|
Co-ordination is required by
employees and departments at work irrespective of their work.
|
Co-operation is emotional in nature
because it depends on the willingness of people working together.
|
Relationship
|
It establishes formal and informal
relationships.
|
It establishes informal relationship.
|
Freedom
|
It is planned and entrusted by the central
authority & it is essential.
|
It depends upon the sweet will of the
individuals and therefore it is not necessary.
|
Support
|
It seeks wholehearted support from
various people working at various levels.
|
Co-operation without co-ordination is
fruitless & therefore it may lead to unbalanced developments.
|
COACHING
Business coaching has gone
from fad to fundamental. Leaders and organizations have come to understand how
valuable it can be, and they’re adding “the ability to coach and develop
others” to the ever-growing list of skills they require in all their managers.
In theory, this means more employee development, more efficiently conducted.
But in reality, few managers know how to make coaching work.
Coaching focuses on
helping another person learn in ways that let him or her keep growing
afterward. It is based on asking rather than telling, on provoking thought
rather than giving directions and on holding a person accountable for his or
her goals.
Broadly
speaking, the purpose is to increase effectiveness, broaden thinking, identify
strengths and development needs and set and achieve challenging goals. Research
from the Center for Creative Leadership has boiled down the skills managers
need to coach others into five categories:
1) Building
the relationship. It’s
easier to learn from someone you trust. Coaches must effectively establish
boundaries and build trust by being clear about the learning and development
objectives they set, showing good judgment, being patient and following through
on any promises and agreements they make.
2)
Providing assessment. Where
are you now and where do you want to go? Helping others to gain self-awareness
and insight is a key job for a coach. You provide timely feedback and help
clarify the behaviors that an employee would like to change. Assessment often
focuses on gaps or inconsistencies, on current performance vs. desired
performance, words vs. actions and intention vs. impact.
3) Challenging
thinking and assumptions. Thinking
about thinking is an important part of the coaching process. Coaches ask
open-ended questions, push for alternative solutions to problems and encourage
reasonable risk-taking.
4) Supporting
and encouraging. As
partners in learning, coaches listen carefully, are open to the perspectives of
others and allow employees to vent emotions without judgment. They encourage
employees to make progress toward their goals, and they recognize their
successes.
5) Driving
results. What
can you show for it? Effective coaching is about achieving goals. The coach
helps the employee set meaningful ones and identify specific behaviors or steps
for meeting them. The coach helps to clarify milestones or measures of success
and holds the employee accountable for them.
REFERENCES :
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